Events Coordinator
About the role:
The Events Coordinator plans, and executes events ranging from evening themed nights to exhibitions & fairs, promotions & product launches and social events. They diligently run the event/program behind-the-scenes and monitors every stage very closely whilst ensuring expected quality standards and developing positive and repeat client relationships in the process.
Position: Full-Time
What you’ll be doing:
- Planning, preparing, and delivering quality events;
- Liaising with clients to ascertain their specific event requirements (site visits, briefings and meetings);
- Producing detailed proposals of events including timelines, venues, suppliers, legal obligations, staffing & budgets;
- Booking of venues and suppliers;
- Securing the best possible prices from suppliers and hirers;
- Ensuring that all events planned adhere to company insurance policy as well as national and EU legal, health and safety legislations;
- Coordinating venue management, caterers, stand designers, contractors and equipment hire;
- Coordinating staffing requirements and staff briefings prior to the event;
- Planning site layouts designs, running orders for performers and detailed timelines;
- Making sure that all performers have adequate time for their rehearsals;
- Liaising with marketing and PR teams to promote the events;
- Liaising with clients and designers to create a brand for the event and organizing the production of posters, catalogues, and backdrops (if the event requires);
- Coordinating suppliers, handling the client queries, and troubleshooting on the day of the event to ensure the smooth running of the event;
- Making sure that all events are carried to the best possible effort with specific attention to detail;
- Overseeing the dismantling and removal of equipment from the event and clearing the venue efficiently;
- Ensuring that all staff are working, keeping to the proposed timeline and deadlines.
- Collection of time sheets from staff after events;
- Make sure that any purchase orders and invoicing are sent to the client according to the company operating procedures;
- Building relationships with new and existing clients via email, phone, and in person;
- Supporting the sales team with client requests, meetings, and event requests;
- Researching markets and identifying new opportunities;
- Developing new business and reaching sales targets;
- Carrying out event and client evaluations to assess and improve the experience offered by Jugs@Malta Ltd.
Ideal candidate:
- Organized and self-motivated team player with an eye for detail;
- Excellent presentation skills;
- Proficient problem-solving skills and able to work well under pressure;
- Willing to work flexible hours including nights, weekend & public holidays;
- Technical knowledge in Audio/Visual requirements;
- Able to communicate well in both English and Maltese;
- In possession of a clean driving license.
How to apply:
E-mail your CV and a brief introduction to careers@jugsmalta.com
